In today’s business world, companies often maintain a broad-ranging portfolio of software and infrastructure products, all of which have varying service and maintenance agreements. Complicating matters further is the fact companies constantly alter the number of products and users, which makes managing maintenance contracts and remaining fully compliant a never-ending task.
Do you get surprised by maintenance bills half-way through your budget year?
90% of organizations have been surprised by maintenance bills from software or hardware added in the last year but didn’t co-term with existing contracts. These new additions continue to plague organizations unless they have excellent records and a methodology for consolidating contracts.
After a review of our client’s VMware contracts we help identify $45,000 worth of licenses they no longer needed based on their hardware technology upgrades, and moved them into a 3 year renewal which saved them an additional 10%.
Do you have a clear understanding of the many purchasing programs when acquiring new IT assets?
Acquisition of software from companies like Microsoft, IBM and Oracle requires a keen understanding of how their licensing programs work. In most organizations, software products often represent a significant portion of their overall IT budget where licensing has to be carefully managed to optimize spending.
These large software companies provide thousands of products in their portfolio and use a variety of license models, contract terms and conditions. The license models can be very complex, causing frequent confusion for organizations trying to control costs while maintaining license compliance.
One of our clients was shocked to learn they had been paying $250,000 more per year on IBM’s WebSphere then necessary. Once we determined the proper licensing path we helped them reduce their annual spend on that one item to $20,000 and not the $270,000 they had been paying.
Does your organization have complete visibility of your IT budget?
Imagine an organization where your IT staff has total visibility and control over the asset maintenance supply chain. Where assets are not under or over-covered, and administrators do not waste half a day searching for contract/warranty information.
Are these challenges hitting your organization?
So what can you do?
SIS Managed Maintenance Services deliver a single point of contact to help manage any adds, deletes, or changes. In addition, SIS offers customized billing options and will manage all contracts with the goal of consolidating each manufacturer to a single agreement where appropriate. The Managed Maintenance Services program also features a customer web portal that enables clients to review and monitor requests, track inventory changes, and run comprehensive analysis reports.
Letting SIS effectively manage your internal assets and maintenance contracts delivers the following quantifiable benefits:
- Lower total cost of ownership (TCO)
- Relief from the burden of maintenance management, and increased bandwidth for your IT Staff
- Strategic initiatives
- Assurance of complete compliance
How can you start? – Request a complimentary maintenance assessment.
We will help you develop a complete view of your IT spend / infrastructure, and provide insights on simplification.
Once we’ve gathered data on your environment, our infrastructure and software specialists will analyze your installed platforms. The analysis will provide the following feedback:
- Identified assets that are currently expiring, or expiring in future dates, based on both financial and technical reasons
- Outlook on an accurate budget details for the upcoming year, as well as future years to inform your infrastructure strategy
- A financial view by month, along with a view that shows the assets under support, partially supported, and much more
Reach out to our SIS IT Spend Optimization Team today! – Contact Us